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Administrative Assistant

Location: Dover, NJ, United States
Date Posted: 08-07-2018
Administrative Assistant – Dover, NJ
Job Description:

Busy niche recruiting firm is seeking a hands on high energy admin to join our busy team.  We are experiencing tremendous growth recruiting for the data center industry.  Great opportunity to learn and grow with our small but busy recruiting team. We are a very casual office, yet professional above all. Located on Blackwell Street in “Uptown Dover” on Route 46 (across from St Clare’s Hospital).

The successful candidate will be responsible for day-to-day maintenance and overall coverage on all office needs. The administrator will work closely with current Office Manager / Recruiting Assistant to execute daily tasks given to him / her by owner.
A majority of candidate’s time will be involved with data processing, resume revisions, updating recruiting database, answering phones and conducting searches for candidates in our system. A solid background in typing is an absolute must as we revise resumes multiple times daily and you will need to update our recruiting system as well.
The administrative assistant will also perform general clerical duties such as: photocopying, faxing, filing, scanning, printing, etc. They will also make sure proper supplies are in place and will manage and order inventory when needed, etc. Also, the assistant will handle answering phone calls in a timely fashion, and with complete consistency be forwarding calls as needed to recruiters who are on the road at any given time.

  • Update internal candidate database with notes, resumes
  • Answer incoming phone calls in a pleasant manner
  • Update company’s LinkedIn page. This includes managing incoming messages and LinkedIn Groups.
  • Review and modify candidate resumes before submitting to a potential client.
  • Look up candidates on the internet prior to sending to customer which assists with vetting process of candidates being submitted.
  • Update and Revise Job Postings – weekly and bi-weekly.
  • Update and Revise Confidential Client Hot Jobs List – weekly and bi-weekly
  • Work daily with Google software – Google sheets, Google docs, Google slides
  • Revise multiple resumes daily
  • Set appointments using Microsoft Outlook
  • Create and track work in excel spreadsheets
  • Coordinate conference trips: Book flights, hotels, event registrations
  • Work with Marketing / BD / Social Media Team
  • Must communicate effectively without typo or grammatical errors, both written and orally
  • Research candidates on Facebook or Google to assist with screening 
  • 0-5 years of experience
  • Recent BA / BS or Associates Preferred
  • Able to type fast (at least 60-70 wpm)
  • Excel - (less then macro level, but more than just formulas)
  • Word – used extensively
  • Outlook  - used extensively
  • Solid Organizational Skills
  • Strong Computer Skills
  • Strong with Social Media Platforms (Linkedin, Facebook, Twitter, etc.)
  • Experience with Google Analytics a huge plus
  • Follow up skills
  • Ability to think on your feet
  • Attention to detail
  • Willingness to learn

Submittal Instructions:
Please send your resume to: with Job # 11245673 in the subject. After applying, if you have further questions, you may call 973-895-5200 and ask for Sean or Peter. You can also submit via our career portal at:
Company offers competitive salaries plus benefits. EEO/AA Employer M/F/D/V
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